Finance, Research Grants and Procurement
Financial Systems
e-Expenses
This system allows you to claim for your expenses online. They will be paid directly into your bank accountwithin 5 days of your claim being approved (receipts required).
Request an account: eExpenses Registration
You will need to know which budget codes you are allowed to claim on. Procedure for accessing eExpenses from a Linux machine (thanks to Dr Ben Panter): eExpenses
It is still possible to claim expenses on a paper form.
WebFirst
This system allows budget and research grant holders to manage their finances and print reports.
Request an account: WebFirst Registration
Finance Department
University of Edinburgh's Finance Department has further information on financial systems, contacts, forms and policies.
The School of Physics and Astronomy Finance pages can be found on the Intranet
Research Grants
Edinburgh Research and Innovation (ERI) provides costings and guidance for securing research grants.
Contact details: Research Councils Grants
Contact details: European OfficeFunding opportunities are available from ERI through ResearchResearch.
When applying for a grant, the first step should be to contact your Head of Institute for approval and liaise with ERI who will provide all necessary information and costing estimates including indirect and Estates costs.
You can get additional support from the Research Administrator (Nathalie Dupin), who should be copied on all correspondence to/from ERI.
Research grant applications are subject to Full Economic Costing (FEC).
Procurement
The University of Edinburgh has a number of contracted suppliers for standard equipment and services.
For the list of suppliers and access to their websites, please see the Procurement Website .
There are special contracts for the provision of Travel with the University. Please click here and consult the IfA's webpages relating to travel.
When purchasing IT equipment, please consult a member of the UK ATC IT support staff for guidance and advice on compatibility / support availability.
Your request for new equipment/consumables should be accompanied by the budget holder's authorisation and passed on to Nathalie Dupin for purchasing.